PRIVACY POLICY

Last Updated: 6 August 2026

This Privacy Policy explains how Power Spike International Private Limited, the owner and operator of the Women’s Pro Volleyball League (“WPVL”, “League”, “we”, “us” or “our”), collects, uses, stores, shares and protects personal information when you access or use:

• womensprovolleyballleague.com;

• WPVL registration portals and forms;

• ticketing, merchandise or payment services;

• WPVL mobile or digital platforms;

• official WPVL social-media pages;

• player trials, auctions, matches and events;

• franchise, sponsorship, partnership and media enquiry channels; and

• any other service, programme or activity operated under the WPVL brand.

Collectively, these are referred to as the “Services”.

By accessing or using the Services, submitting information to WPVL, registering as a player or participant, purchasing a ticket or product, attending a WPVL event, or communicating with us, you acknowledge that you have read and understood this Privacy Policy.

This Privacy Policy should be read together with the WPVL Terms and Conditions, Cookie Policy, Refund Policy and any additional notices or consent forms provided for specific activities.

1. WHO WE ARE

The Women’s Pro Volleyball League is owned and operated by:

Power Spike International Private Limited
Brand: Women’s Pro Volleyball League
Abbreviation: WPVL
Registered Office: [Insert Full Registered Office Address]
Website: womensprovolleyballleague.com
Email: info@womensprovolleyballleague.com
Alternate Email: wpvlofficial@gmail.com
Contact Number: [Insert Official Contact Number]

For the purposes of applicable data-protection law, Power Spike International Private Limited determines the purposes and means for which personal information collected through the Services is processed.

2. SCOPE OF THIS PRIVACY POLICY

This Privacy Policy applies to personal information collected through:

a. the WPVL website;

b. online and offline player registrations;

c. player trials, assessments and auctions;

d. ticket purchases and event registrations;

e. merchandise purchases;

f. franchise and investment enquiries;

g. sponsorship and partnership enquiries;

h. media accreditation and press enquiries;

i. volunteer, employment, internship and vendor applications;

j. fan registrations, newsletters, promotions and contests;

k. communications through email, telephone, WhatsApp or social media;

l. photographs, videos and recordings captured at WPVL events; and

m. any other interaction with WPVL where this Privacy Policy is referenced.

This Privacy Policy does not govern websites, applications or services independently operated by third parties, even where those services are linked to or integrated with WPVL’s Services.

3. DEFINITIONS

For this Privacy Policy:

“Personal Information” or “Personal Data” means information relating to an identified or identifiable individual.

“Processing” includes collecting, recording, organising, storing, using, analysing, sharing, disclosing, updating, restricting, erasing or otherwise handling personal information.

“User” or “you” means any individual who accesses or uses the Services or interacts with WPVL.

“Participant” includes players, coaches, officials, staff members, volunteers, applicants, franchise representatives and other individuals participating in WPVL activities.

“Child” or “Minor” means an individual below eighteen years of age, unless a different standard is required under applicable law.

“Service Provider” means an organisation or individual that processes personal information to provide services to WPVL.

4. PERSONAL INFORMATION WE MAY COLLECT

The information we collect depends on how you interact with WPVL.

4.1 Identity Information

We may collect:

a. full name;

b. date of birth;

c. age;

d. gender;

e. nationality;

f. profile photograph;

g. signature;

h. parent or guardian details;

i. government-issued identification details where reasonably required;

j. player registration number or sports-association identification; and

k. documents submitted for identity or eligibility verification.

You should not submit Aadhaar, passport, PAN or other sensitive identification documents unless specifically requested through an authorised WPVL channel.

4.2 Contact Information

We may collect:

a. residential or correspondence address;

b. email address;

c. mobile number;

d. emergency contact details;

e. WhatsApp number;

f. parent or guardian contact details; and

g. social-media handles provided by you.

4.3 Account Information

Where account functionality is available, we may collect:

a. username;

b. password or encrypted authentication information;

c. account preferences;

d. login history;

e. OTP verification records;

f. account activity; and

g. communication preferences.

WPVL will not ask you to disclose your password, card PIN, internet-banking password or OTP through an unsolicited call, email, message or social-media communication.

4.4 Player and Sporting Information

For player registrations, trials, scouting, auctions and participation, we may collect:

a. playing position;

b. dominant hand;

c. height, weight and other sporting measurements;

d. team and club history;

e. school, college, academy or association details;

f. match statistics and performance records;

g. achievements, awards and certificates;

h. playing videos, photographs or showreels;

i. coach and referee references;

j. trial and assessment results;

k. player category, ranking or auction status;

l. disciplinary, suspension or eligibility information;

m. anti-doping declarations and related records;

n. current and previous sporting contracts; and

o. information necessary to determine eligibility or team suitability.

4.5 Health, Fitness and Medical Information

Where necessary for player safety, participation or event operations, we may collect:

a. fitness declarations;

b. injury history;

c. physical limitations;

d. allergies;

e. emergency medical information;

f. medical certificates;

g. fitness-assessment results;

h. blood group, where voluntarily provided or required for safety;

i. medication information relevant to participation;

j. physiotherapy or rehabilitation information; and

k. anti-doping test information.

We will seek to collect only the health information reasonably necessary for player safety, eligibility, medical support or League administration.

Medical information may be accessed only by authorised personnel, medical professionals, team officials or service providers where access is necessary and lawful.

4.6 Parent and Guardian Information

Where a participant is below eighteen years of age, we may collect:

a. parent or guardian name;

b. relationship with the participant;

c. contact details;

d. identity or guardianship evidence;

e. consent records;

f. emergency contact details; and

g. payment or transaction information submitted by the parent or guardian.

4.7 Ticketing and Event Information

When you register for or attend an Event, we may collect:

a. attendee name;

b. contact details;

c. ticket category;

d. booking number;

e. seat or access details;

f. payment status;

g. identification details where required for entry;

h. accessibility or accommodation requirements;

i. guest information provided by the ticket purchaser;

j. accreditation details;

k. entry and exit records; and

l. security-related incident information.

4.8 Payment and Transaction Information

For paid registrations, tickets, merchandise or other purchases, we may collect:

a. billing name and address;

b. transaction amount;

c. payment status;

d. transaction identification number;

e. payment method;

f. bank or payment-provider reference;

g. refund information;

h. invoice and taxation details; and

i. limited card or payment information supplied by the payment processor.

Payments may be processed by third-party banks, UPI providers, card networks or payment gateways. WPVL may not directly receive or store your full card number, CVV, UPI PIN or internet-banking credentials.

4.9 Merchandise and Delivery Information

Where merchandise is available, we may collect:

a. purchaser’s name;

b. billing and delivery address;

c. email address and mobile number;

d. product and size selections;

e. order and payment information;

f. courier and delivery records;

g. return, exchange and refund information; and

h. communications relating to the order.

4.10 Franchise, Sponsorship and Commercial-Enquiry Information

For commercial enquiries, we may collect:

a. name and designation;

b. organisation or company name;

c. official contact details;

d. business profile;

e. investment or sponsorship interest;

f. financial-capability information voluntarily submitted;

g. proposed territory, city or category;

h. professional background;

i. identification and verification documents;

j. conflict-of-interest declarations;

k. due-diligence information; and

l. details contained in proposals, presentations or correspondence.

4.11 Media and Accreditation Information

For journalists, photographers, broadcasters, influencers and media representatives, we may collect:

a. name and contact information;

b. media organisation;

c. professional designation;

d. press-card or accreditation details;

e. social-media profile;

f. audience or publication information;

g. assignment details;

h. photographs;

i. event-access records; and

j. content and deliverable information.

4.12 Employment, Internship, Volunteer and Vendor Information

We may collect:

a. curriculum vitae or résumé;

b. education and professional history;

c. work samples and portfolio;

d. references;

e. salary or fee expectations;

f. availability;

g. identification and contact details;

h. interview and assessment information;

i. bank and taxation details after engagement;

j. background-verification information; and

k. vendor registration and compliance documents.

4.13 Communications and Support Information

When you contact us, we may collect:

a. the content of your message;

b. email and telephone correspondence;

c. support requests;

d. complaints and grievance records;

e. call details;

f. survey or feedback responses;

g. social-media messages and comments; and

h. any documents or information submitted with your communication.

4.14 Technical and Usage Information

When you access our website or digital platforms, we may automatically collect:

a. IP address;

b. browser type and version;

c. device type;

d. operating system;

e. device identifiers;

f. language preferences;

g. approximate location derived from IP address;

h. date and time of access;

i. pages viewed;

j. links clicked;

k. referring website;

l. session duration;

m. website errors and performance information;

n. cookie identifiers; and

o. security and login information.

We do not collect precise device location unless it is required for a specific feature and you have provided the necessary permission.

4.15 Photographs, Videos and Event Recordings

WPVL events may be photographed, recorded, livestreamed or broadcast.

We may collect or create:

a. player photographs;

b. match footage;

c. crowd and venue footage;

d. interviews;

e. press-conference recordings;

f. award and felicitation photographs;

g. behind-the-scenes footage;

h. promotional content;

i. CCTV and security recordings; and

j. photographs or videos submitted by participants or fans.

Where a person is the specific focus of a commercial shoot, interview, testimonial or promotional campaign, additional consent or contractual permission may be obtained where required.

5. HOW WE COLLECT PERSONAL INFORMATION

We may collect personal information:

5.1 Directly From You

This includes information submitted through:

a. website forms;

b. registration forms;

c. ticket or merchandise purchases;

d. email, telephone or WhatsApp;

e. social-media messages;

f. questionnaires and surveys;

g. contracts and declarations;

h. trial and event registrations; and

i. in-person interactions.

5.2 From Parents or Guardians

Where a participant is a minor, information may be provided by a parent, lawful guardian, coach, school, academy or authorised representative.

5.3 From Franchises and Sporting Organisations

We may receive information from:

a. WPVL franchises;

b. volleyball associations;

c. sports academies;

d. clubs;

e. schools and colleges;

f. coaches and referees;

g. tournament organisers; and

h. player representatives.

5.4 From Service Providers

We may receive transaction, booking, website, delivery, payment or support information from authorised technology, ticketing, payment, logistics and event partners.

5.5 From Publicly Available Sources

Where lawful and relevant, we may obtain information from:

a. official sports records;

b. publicly available match statistics;

c. professional profiles;

d. published news reports;

e. public social-media profiles;

f. association or federation websites; and

g. other legitimate public sources.

5.6 Automatically Through Technology

We may collect technical information through cookies, pixels, log files, analytics tools and comparable technologies when you use our digital Services.

6. PURPOSES FOR WHICH WE USE PERSONAL INFORMATION

We may process personal information for the following purposes:

6.1 Providing and Operating the Services

We may use information to:

a. operate the WPVL website and digital platforms;

b. create and administer accounts;

c. process enquiries and requests;

d. provide customer support;

e. authenticate Users;

f. maintain website functionality; and

g. communicate important service information.

6.2 Player Registration and League Administration

We may use player information to:

a. process registrations;

b. verify identity, age and eligibility;

c. evaluate playing experience and performance;

d. conduct trials and assessments;

e. create player profiles and catalogues;

f. categorise players;

g. administer player auctions;

h. share eligible player information with authorised franchises;

i. manage contracts and participation;

j. arrange training, travel and accommodation;

k. administer matches and tournaments;

l. maintain official League records;

m. investigate disciplinary or integrity matters; and

n. protect participant health and safety.

6.3 Managing Tickets and Events

We may use information to:

a. process ticket bookings;

b. issue booking confirmations;

c. verify event admission;

d. provide event updates;

e. manage seating and accreditation;

f. respond to accessibility requests;

g. administer security;

h. investigate incidents;

i. issue refunds; and

j. communicate postponements, cancellations or schedule changes.

6.4 Processing Payments and Purchases

We may use information to:

a. process payments;

b. confirm transactions;

c. generate invoices;

d. prevent fraudulent transactions;

e. deliver merchandise;

f. handle exchanges and returns;

g. process refunds;

h. maintain accounting records; and

i. comply with taxation and financial obligations.

6.5 Franchise, Sponsorship and Partnership Management

We may use information to:

a. assess commercial enquiries;

b. conduct due diligence;

c. evaluate franchise or sponsorship suitability;

d. arrange meetings and presentations;

e. prepare commercial proposals;

f. negotiate and administer agreements;

g. manage partner relationships; and

h. comply with contractual, financial and legal requirements.

6.6 Communications and Marketing

Subject to your preferences and applicable law, we may use your contact details to send:

a. League announcements;

b. match and event updates;

c. player-registration notices;

d. ticketing announcements;

e. promotional campaigns;

f. merchandise updates;

g. newsletters;

h. sponsor promotions;

i. contests and fan-engagement communications; and

j. information about future WPVL seasons and activities.

You may withdraw from promotional communications at any time. You may continue to receive essential transactional, registration, safety or legal communications.

6.7 Media, Broadcasting and Promotion

We may use authorised photographs, videos, interviews and recordings to:

a. broadcast matches and events;

b. report League activities;

c. promote players, teams and the League;

d. create social-media content;

e. prepare advertisements and campaigns;

f. produce documentaries and behind-the-scenes content;

g. publish press releases;

h. create player profiles and match highlights; and

i. preserve an historical archive of the League.

Player, franchise, employee and participant media rights may also be governed by separate agreements.

6.8 Safety, Security and Fraud Prevention

We may process information to:

a. protect Users, players and attendees;

b. secure accounts and systems;

c. detect unauthorised access;

d. prevent ticket fraud;

e. prevent impersonation;

f. investigate misconduct;

g. protect venues and property;

h. enforce event rules;

i. address cyber threats; and

j. establish, exercise or defend legal claims.

6.9 Legal and Regulatory Compliance

We may process information to:

a. comply with applicable laws;

b. respond to lawful government requests;

c. maintain taxation and accounting records;

d. comply with judicial or regulatory orders;

e. conduct anti-doping and integrity procedures;

f. fulfil safeguarding obligations;

g. investigate complaints; and

h. maintain records required by law.

6.10 Improving the Services

We may use information to:

a. analyse website usage;

b. understand audience engagement;

c. improve registration processes;

d. enhance event experiences;

e. assess campaign performance;

f. develop new features and services;

g. identify technical problems; and

h. conduct aggregated statistical analysis.

Where reasonably possible, analytics and research may use aggregated or de-identified information.

7. GROUNDS FOR PROCESSING PERSONAL INFORMATION

Depending on the circumstances and applicable law, WPVL may process personal information:

a. with your consent;

b. to provide a service, product or opportunity requested by you;

c. to process a registration or transaction initiated by you;

d. to take steps before entering into an agreement;

e. to administer an agreement with you;

f. to comply with a legal obligation;

g. to protect the life, health or safety of an individual;

h. to prevent fraud or security threats;

i. to respond to medical emergencies;

j. for employment or engagement-related purposes;

k. for purposes voluntarily requested by you; or

l. for another lawful purpose permitted under applicable law.

Where processing is based on consent, you may withdraw that consent, subject to applicable legal and contractual restrictions.

Withdrawal of consent will not affect processing already lawfully undertaken. It may prevent WPVL from providing a service where the relevant information is necessary for that service.

WPVL seeks to process personal information in accordance with applicable Indian law, including the Digital Personal Data Protection Act, 2023 and the Digital Personal Data Protection Rules, 2025 as and when the relevant provisions become effective and applicable. The main processing obligations under the Act and Rules were notified for phased commencement.

8. PLAYER INFORMATION SHARED WITH FRANCHISES

Where a player applies for selection, trial or auction participation, WPVL may share relevant player information with authorised franchises, coaches, selectors, scouts, auction administrators and League officials.

The information shared may include:

a. player name;

b. age and eligibility status;

c. playing position;

d. height and sporting measurements;

e. performance records;

f. player photographs and videos;

g. team and tournament history;

h. achievements;

i. assessment results;

j. fitness or availability status;

k. player category and auction information; and

l. other information reasonably necessary for sporting evaluation.

Detailed medical records, identity documents and unrelated personal information will not ordinarily be shared with franchises unless access is necessary, authorised and lawful.

Franchises receiving personal information may be required to use it only for authorised League purposes and protect it in accordance with their contractual and legal obligations.

9. WHEN WE MAY SHARE PERSONAL INFORMATION

WPVL does not sell personal information to advertisers or data brokers.

We may share personal information with the following categories of recipients:

9.1 WPVL Franchises and League Personnel

Information may be shared with authorised franchises, team management, coaches, selectors, scouts, officials, auction administrators, employees and authorised representatives where necessary for League operations.

9.2 Technology and Website Providers

We may use providers for:

a. website hosting;

b. cloud storage;

c. registration forms;

d. database administration;

e. analytics;

f. cybersecurity;

g. email delivery;

h. communication management; and

i. technical support.

9.3 Payment and Financial-Service Providers

Transaction information may be shared with payment gateways, banks, UPI providers, card networks, accountants, auditors and taxation advisers.

9.4 Ticketing and Event Partners

Information may be shared with ticketing platforms, venues, accreditation providers, security agencies, event-management companies, hospitality partners and access-control providers.

9.5 Travel, Accommodation and Logistics Providers

Participant information may be shared with hotels, transport operators, travel agencies, courier companies and logistics partners where necessary to arrange authorised services.

9.6 Medical, Fitness and Anti-Doping Professionals

Relevant information may be shared with authorised doctors, physiotherapists, medical facilities, testing agencies, anti-doping bodies and emergency-service providers.

9.7 Broadcasting, Media and Production Partners

Authorised photographs, videos, player profiles, interviews and Event recordings may be shared with broadcasters, production companies, photographers, media partners and promotional agencies.

9.8 Professional Advisers

Information may be shared with lawyers, auditors, insurers, consultants and other professional advisers bound by appropriate confidentiality obligations.

9.9 Government and Regulatory Authorities

We may disclose personal information where required by:

a. applicable law;

b. court order;

c. law-enforcement request;

d. government authority;

e. sports governing body;

f. anti-doping authority; or

g. another legally authorised body.

9.10 Corporate Transactions

If the Company undergoes a merger, acquisition, restructuring, investment, transfer of business or sale of assets, relevant personal information may be disclosed to advisers, investors or acquiring entities subject to appropriate safeguards and applicable law.

9.11 With Your Direction or Consent

We may disclose information to another person or organisation where you have instructed or authorised us to do so.

10. SERVICE PROVIDERS AND DATA PROCESSORS

WPVL may appoint third-party service providers to process personal information on its behalf.

Where appropriate, we require such providers to:

a. process information only for authorised purposes;

b. follow documented instructions;

c. maintain confidentiality;

d. implement reasonable security safeguards;

e. restrict access to authorised personnel;

f. report security incidents;

g. delete or return information when no longer required; and

h. comply with applicable data-protection requirements.

WPVL is not responsible for a third party’s independent processing where that third party separately determines how and why personal information is used. Such processing will be governed by the third party’s privacy policy.

11. INTERNATIONAL PROCESSING AND TRANSFERS

Some technology, analytics, cloud, communication or service providers may store or process information outside India.

Where personal information is transferred or processed outside India, WPVL will seek to ensure that the transfer:

a. is permitted under applicable law;

b. is necessary for providing the relevant service;

c. is subject to appropriate contractual or organisational safeguards; and

d. does not take place in violation of any restriction issued by a competent authority.

Different countries may have different data-protection standards. WPVL will take reasonable steps to protect information under its control regardless of where authorised processing takes place.

12. CHILDREN’S AND MINORS’ PRIVACY

WPVL is a women’s sporting league and may receive registrations from players below eighteen years of age.

12.1 Parent or Guardian Involvement

A minor must not independently submit a binding registration, consent or payment unless permitted by applicable law.

Where a minor participates, WPVL may require:

a. verifiable consent from a parent or lawful guardian;

b. proof of the parent or guardian’s identity;

c. proof of relationship or guardianship;

d. parent or guardian contact details;

e. medical and emergency authorisation; and

f. acceptance of participation terms.

12.2 Use of Minor’s Information

Information relating to a minor may be used only for appropriate purposes such as:

a. registration and eligibility verification;

b. sporting assessment;

c. event participation;

d. player safety;

e. communication with the parent or guardian;

f. travel and accommodation arrangements;

g. emergency medical support;

h. safeguarding; and

i. authorised League promotion.

12.3 Media Content Involving Minors

WPVL may obtain appropriate parent or guardian permission before using a minor as the specific subject of a promotional shoot, interview or campaign where such permission is required.

Incidental crowd or event footage may be captured during public or ticketed events, subject to event notices and applicable law.

12.4 Protection of Children

WPVL does not knowingly use children’s personal information for harmful processing.

WPVL does not intend to undertake behavioural monitoring or targeted advertising directed at children where such activity is prohibited by applicable law.

A parent or guardian who believes that a child has submitted information without appropriate permission may contact us at info@womensprovolleyballleague.com.

13. COOKIES AND SIMILAR TECHNOLOGIES

The WPVL website may use cookies, pixels, tags, local storage and similar technologies.

Cookies are small files placed on a browser or device that enable websites to recognise the device and remember certain information.

13.1 Types of Cookies We May Use

Strictly Necessary Cookies:
Required for security, login, navigation, payment processing and core website functionality.

Preference Cookies:
Used to remember language, location, display and other preferences.

Analytics Cookies:
Used to understand how visitors access and use the website.

Performance Cookies:
Used to identify technical errors and improve website speed and reliability.

Advertising and Marketing Cookies:
Used, with appropriate permission where required, to measure campaigns and provide relevant promotional content.

Social-Media Cookies:
May be placed when Users interact with embedded social-media content or sharing features.

13.2 Managing Cookies

You may manage or block cookies through:

a. the website’s cookie settings, where available;

b. your browser settings;

c. your device preferences; or

d. third-party opt-out tools.

Blocking strictly necessary cookies may affect website functionality.

Further information may be provided in WPVL’s separate Cookie Policy.

14. ANALYTICS AND ADVERTISING

WPVL may use analytics and advertising tools to understand:

a. website traffic;

b. visitor behaviour;

c. campaign performance;

d. content engagement;

e. registration conversions;

f. ticket or merchandise interest; and

g. the effectiveness of advertisements.

These providers may collect technical information through cookies or similar technologies.

Where required, non-essential advertising and analytics technologies will be activated only after obtaining appropriate permission.

WPVL does not authorise advertisers to access private player-registration documents, medical records, payment credentials or confidential communications.

15. MARKETING COMMUNICATIONS

You may receive marketing communications where:

a. you have requested updates;

b. you have registered your interest;

c. you have subscribed to a newsletter;

d. you have participated in a WPVL activity; or

e. communication is otherwise permitted under applicable law.

Marketing communications may include information regarding:

a. player registrations;

b. trials and auctions;

c. teams and players;

d. matches and tickets;

e. merchandise;

f. fan activities;

g. sponsor promotions;

h. contests;

i. future seasons; and

j. other WPVL programmes.

You may unsubscribe by:

a. using the unsubscribe option in an email;

b. replying with an opt-out request where available; or

c. contacting info@womensprovolleyballleague.com.

Opting out of marketing will not prevent necessary transactional, security, registration, contractual or event-related communications.

16. EVENT PHOTOGRAPHY, VIDEOGRAPHY AND CCTV

WPVL events may involve photography, videography, livestreaming, broadcasting and CCTV surveillance.

16.1 Event Media

Images and recordings may be used for:

a. live or delayed broadcasting;

b. news and media coverage;

c. League promotion;

d. social-media content;

e. match highlights;

f. event documentation;

g. sponsor reporting; and

h. historical archiving.

Reasonable notices may be displayed at venues or included in ticket and event conditions.

16.2 Featured Content

Where an individual is specifically interviewed, photographed or recorded for a testimonial, advertisement or featured promotional campaign, WPVL may obtain additional permission or enter into a separate agreement.

16.3 CCTV

CCTV may be operated for:

a. venue security;

b. public safety;

c. crowd management;

d. incident investigation;

e. prevention of theft or misconduct; and

f. protection of participants and property.

CCTV recordings will be retained only for a reasonable period unless required for an investigation, dispute or legal obligation.

17. DATA RETENTION

WPVL retains personal information only for as long as reasonably necessary for the purpose for which it was collected, including to satisfy legal, contractual, financial, sporting, safety and operational requirements.

Retention periods may depend on:

a. the type of information;

b. the purpose of processing;

c. whether the User maintains an active account;

d. the duration of a player, employee, franchise or vendor relationship;

e. applicable limitation periods;

f. taxation and accounting requirements;

g. sporting integrity and disciplinary requirements;

h. health and safety needs;

i. pending complaints or disputes;

j. security and fraud-prevention requirements; and

k. applicable law.

For example:

a. unsuccessful general enquiries may be deleted after a reasonable administrative period;

b. transaction and taxation records may be retained for legally required periods;

c. player registration and performance records may be retained for League administration, sporting history and integrity purposes;

d. medical information will be retained only for as long as necessary for safety, participation, contractual or legal purposes;

e. photographs, match footage, official statistics and historical sporting records may be retained as part of WPVL’s legitimate sporting and historical archive; and

f. information connected with a dispute, investigation or legal claim may be retained until the matter is concluded.

When information is no longer required, WPVL may securely delete, anonymise or archive it in accordance with applicable requirements.

18. DATA SECURITY

WPVL seeks to implement reasonable administrative, technical, physical and organisational measures to protect personal information from:

a. unauthorised access;

b. unlawful disclosure;

c. alteration;

d. misuse;

e. accidental loss;

f. destruction;

g. cyberattack; and

h. other unauthorised processing.

Measures may include:

a. access controls;

b. password protections;

c. role-based permissions;

d. encryption where appropriate;

e. secure hosting;

f. system monitoring;

g. backups;

h. confidentiality obligations;

i. vendor-security requirements;

j. staff awareness and training;

k. incident-response procedures; and

l. periodic review of security practices.

Applicable Indian law requires organisations handling covered information to maintain reasonable security practices. (India Code)

No online system or electronic transmission can be guaranteed to be completely secure. Users should protect their passwords, devices, email accounts and OTPs and should notify WPVL promptly of suspected unauthorised activity.

19. PERSONAL-DATA BREACHES

A personal-data breach may include unauthorised access, disclosure, alteration, loss or destruction of personal information.

Where WPVL becomes aware of a breach, it may:

a. investigate the incident;

b. contain and mitigate the breach;

c. secure affected systems;

d. assess the nature and extent of the risk;

e. notify affected individuals where required;

f. notify competent authorities where required;

g. coordinate with service providers; and

h. take corrective and preventive action.

Notification timing and content will be determined according to the nature of the incident and applicable law.

20. YOUR RIGHTS AND CHOICES

Subject to applicable law, verification and reasonable exceptions, you may request to:

a. know whether WPVL processes your personal information;

b. obtain a summary of the personal information being processed;

c. access information about how your data is used;

d. correct inaccurate personal information;

e. complete incomplete information;

f. update outdated information;

g. request deletion or erasure where the information is no longer required;

h. withdraw consent;

i. opt out of promotional communications;

j. raise a grievance;

k. obtain information about categories of recipients with whom data has been shared, where applicable;

l. nominate another person to exercise applicable rights in the event of death or incapacity; and

m. exercise any other right available under applicable law.

Rights under the Digital Personal Data Protection Act include access, correction, completion, updating, erasure and grievance redressal when the relevant provisions become effective and applicable.

20.1 How to Submit a Request

Requests may be submitted to:

Email: info@womensprovolleyballleague.com
Subject: Privacy Rights Request

Your request should include:

a. full name;

b. registered email address or mobile number;

c. relationship with WPVL;

d. description of the information or right involved; and

e. reasonable information necessary to verify your identity.

20.2 Identity Verification

WPVL may request reasonable verification before responding to prevent unauthorised access or deletion.

Where a request relates to a minor, WPVL may verify the identity and authority of the parent or guardian.

20.3 Limitations

A request may be restricted or refused where:

a. identity cannot be verified;

b. retention is required by law;

c. the information is required for a legal claim;

d. deletion would affect another person’s rights;

e. the request is fraudulent or abusive;

f. the information forms part of an official sporting or transaction record that must be maintained; or

g. another lawful exception applies.

Where appropriate, WPVL will explain the reason for the restriction.

21. WITHDRAWAL OF CONSENT

Where processing is based on consent, you may withdraw that consent by contacting WPVL.

After receiving a valid withdrawal request, WPVL will stop the relevant processing within a reasonable period unless:

a. continued processing is required by law;

b. processing is necessary for a legal claim;

c. another lawful ground permits continued processing; or

d. the information has been irreversibly anonymised.

Withdrawing consent may result in:

a. cancellation of an incomplete registration;

b. inability to participate in a trial or Event;

c. closure of an optional account;

d. discontinuation of marketing communications; or

e. inability to provide a requested service.

Withdrawal does not affect the lawfulness of processing completed before withdrawal.

22. CORRECTION AND UPDATING OF INFORMATION

You are responsible for ensuring that information submitted to WPVL is accurate and current.

You may request correction by contacting us with:

a. the inaccurate information;

b. the corrected information; and

c. supporting documentation where reasonably necessary.

Players and participants must promptly notify WPVL of changes that may affect:

a. eligibility;

b. contact details;

c. medical safety;

d. contractual availability;

e. disciplinary status; or

f. parent or guardian authority.

WPVL may refuse to alter official match results, sporting decisions, disciplinary findings or historical records merely because an individual disagrees with the record. Such matters may be addressed through the applicable sporting or appeal procedure.

23. DELETION AND ACCOUNT CLOSURE

You may request deletion of personal information or closure of your WPVL account.

WPVL may retain certain information after account closure where necessary for:

a. legal compliance;

b. payment and taxation records;

c. fraud prevention;

d. sporting integrity;

e. contractual enforcement;

f. dispute resolution;

g. event safety;

h. match and historical archives; or

i. establishing or defending legal claims.

Deleting an account will not necessarily remove:

a. publicly issued match results;

b. official player statistics;

c. authorised match footage;

d. published press releases;

e. historical team records;

f. information already lawfully shared with independent recipients; or

g. information required to be retained by law.

24. USER RESPONSIBILITIES

When providing personal information, you agree to:

a. provide accurate and genuine information;

b. avoid submitting another person’s information without authority;

c. maintain the confidentiality of account credentials;

d. notify WPVL of unauthorised account activity;

e. update information when it changes;

f. use authorised WPVL channels;

g. avoid uploading unnecessary sensitive documents; and

h. comply with registration and participation requirements.

Where you provide information about another person, such as a guest, emergency contact, employee, player or guardian, you confirm that you are authorised to provide that information and have informed the person about the relevant processing where required.

25. THIRD-PARTY LINKS AND PLATFORMS

The Services may contain links to:

a. social-media platforms;

b. ticketing websites;

c. payment gateways;

d. streaming services;

e. merchandise partners;

f. sponsor websites;

g. news websites; and

h. other external services.

WPVL does not control the privacy practices of independently operated third parties.

Before submitting personal information to an external service, you should review that service’s privacy policy and terms.

The presence of a link does not necessarily mean that WPVL endorses or controls the third party.

26. SOCIAL-MEDIA INTERACTIONS

WPVL maintains official pages on platforms including Instagram, Facebook, YouTube, X and LinkedIn.

When you interact with WPVL through social media:

a. the platform may collect and process your information under its own privacy policy;

b. your comments, reactions or profile information may be publicly visible;

c. WPVL may receive analytics or audience information from the platform;

d. public comments may be shared or responded to; and

e. direct messages may be retained for support, enquiry or administrative purposes.

Do not submit medical records, identification documents, payment credentials or other sensitive information through public comments or unofficial social-media accounts.

27. AUTOMATED PROCESSING

WPVL may use basic automated tools for:

a. form validation;

b. spam and fraud detection;

c. email distribution;

d. website analytics;

e. security monitoring;

f. registration sorting; and

g. communication management.

WPVL does not intend to make a legally or similarly significant player-selection decision solely through an automated system without meaningful sporting or administrative review.

Player selections, categorisation and auction decisions may involve human evaluation by authorised selectors, coaches, committees and League officials.

28. DE-IDENTIFIED AND AGGREGATED INFORMATION

WPVL may create information that is aggregated, anonymised or de-identified so that it does not reasonably identify an individual.

Such information may be used for:

a. audience analysis;

b. League planning;

c. sponsor reporting;

d. sporting research;

e. performance trends;

f. marketing analysis;

g. operational improvement; and

h. public statistics.

Where information has been irreversibly anonymised, it may no longer be treated as personal information under applicable law.

29. CHANGES TO THIS PRIVACY POLICY

WPVL may update this Privacy Policy to reflect:

a. changes in law;

b. changes in League operations;

c. new registration or ticketing systems;

d. new website features;

e. changes in service providers;

f. security developments; or

g. changes in data-processing practices.

The updated policy will be published with a revised “Last Updated” date.

Where a change materially affects how personal information is used, WPVL may provide additional notice through:

a. the website;

b. email;

c. account notification;

d. registration portal; or

e. another appropriate communication channel.

Where fresh consent is legally required, WPVL will seek such consent before carrying out the relevant processing.

30. GRIEVANCE REDRESSAL

Questions, complaints and privacy-related requests may be submitted to:

Grievance Officer / Data-Protection Contact
Women’s Pro Volleyball League
Power Spike International Private Limited
Name: [Insert Name of Grievance Officer]
Designation: [Insert Designation]
Registered Office: [Insert Full Registered Office Address]
Email: info@womensprovolleyballleague.com
Alternate Email: wpvlofficial@gmail.com
Telephone: [Insert Official Contact Number]
Working Hours: Monday to Friday, 10:00 AM to 6:00 PM, excluding public holidays

A grievance should include:

a. the complainant’s name and contact details;

b. the relevant registration, booking, order or account details;

c. a clear description of the concern;

d. supporting information; and

e. the resolution requested.

WPVL will acknowledge, review and respond to grievances within the period required under applicable law.

Before approaching an external authority, Users may be required to first use WPVL’s grievance-redressal process where applicable.

31. CONTACT US

For questions regarding this Privacy Policy or WPVL’s handling of personal information, contact:

Women’s Pro Volleyball League
Operated by: Power Spike International Private Limited
Website: womensprovolleyballleague.com
Email: info@womensprovolleyballleague.com
Alternate Email: wpvlofficial@gmail.com
Registered Office: [Insert Full Registered Office Address]
Contact Number: [Insert Official Contact Number]

By continuing to access or use the Services or by submitting personal information to WPVL, you acknowledge that you have read and understood this Privacy Policy.